Mini-Conferences perform a valuable function in Division of Plasma Physics (DPP) Meetings. They provide opportunities to focus on areas of research in plasma science and interdisciplinary discourse not ordinarily covered in the regular program, and encourage participation from scientists who do not usually attend DPP Meetings. To ensure that Mini-Conferences fulfill their mission in DPP Meetings, the Program Committee will use the following guidelines in selecting Mini-Conferences and endorsing their programs:
- The theme of a proposed Mini-Conference must be one that is not ordinarily covered in the regular program. The proposal for the Mini-Conference must make a compelling argument why focus on the proposed theme will represent value added to the DPP Meeting.
- Mini-Conference organizers may solicit participation from selected presenters. Mini-Conference organizers are encouraged to provide a tentative list of solicited presentations in their proposal, but they should not issue formal solicitations until the Program Committee has approved the Mini-Conference.
- The oral program of a Mini-Conference must include a combination of solicited and unsolicited papers. Solicited papers should take up no more than 75% of the time allotted for a Mini-Conference.
The deadline for receiving proposals for Mini-Conferences is Wednesday, May 16, 2012. In order to encourage unsolicited contributions, the approved Mini-Conferences will be announced in June. Direct communications from the Mini-Conference organizers to potential participants are strongly encouraged.
The Program Committee reserves the right to
suggest changes in thematic content and the list of
solicited presenters for a Mini-Conference to ensure
scientific balance and broad participation.
There will be a
limited number of
should be submitted to the
Program Chair, Mark Koepke (email@example.com),
with a copy to Saralyn Stewart (firstname.lastname@example.org)
as early as possible but no later than Wednesday,
May 15. Please include the following information:
(1) Mini-conference title
(2) Mini-conference organizers/affiliations
(3) Preliminary presenters list
(4) Planned relative length of time-allocations for solicited and
(5) Audio visual equipment request
(6) Brief description (will, or will not include a poster session)
If a mini-conference is approved for inclusion in the technical program, mini-conference papers must be submitted by the abstract submission deadline in July.
After a mini-conference is approved
the organizers are required to
attend the DPP Sorters Meeting at
the end of July to sort the
mini-conference abstracts and to
select mini-conference session
Presenters must select
mini-conference subject category
15.0 and must include a brief
mini-conference title in the Special
presenters are allowed one
additional first author paper
submission in the regular technical
program. Abstract submission is open
to all attendees wishing to present
in this category.
Note: Mini-conference presenters will be required to pay the
appropriate registration fee.